Privacy Policy
Last Updated: December 08, 2025
Effective Date: January 1, 2025
1. Introduction
Patna Law College ("we," "us," or "our") is committed to protecting the privacy and security of your personal information. This Privacy Policy describes our practices regarding the collection, use, disclosure, and protection of information that we collect through our Online Admission Portal.
By using our portal, you consent to the data practices described in this policy.
2. Information We Collect
2.1 Personal Information
We collect the following personal information during the application process:
- Identity Information: Full name, date of birth, gender, father's name, mother's name
- Contact Information: Email address, mobile number, residential address
- Government IDs: Aadhar number (encrypted and securely stored)
- Category Information: Caste category, sub-category, and related certificates
- Academic Information: Educational qualifications, marks, board/university details
2.2 Documents
We collect copies of the following documents:
- Passport-size photograph
- Signature image
- Educational certificates and marksheets
- Category certificates (if applicable)
- Aadhar card
2.3 Technical Information
We automatically collect certain technical information when you visit our portal:
- IP address and browser type
- Device information and operating system
- Pages visited and time spent on the portal
- Login timestamps and activity logs
2.4 Payment Information
For payment processing, we use Razorpay as our payment gateway. We do not store your complete credit/debit card details. Only transaction references and payment confirmation details are stored.
3. How We Use Your Information
We use your personal information for the following purposes:
Application Processing
- Process and evaluate applications
- Verify eligibility criteria
- Document verification
- Generate application numbers
Communication
- Send application status updates
- Important announcements
- Deadline reminders
- Respond to queries
Security & Compliance
- Prevent fraud and unauthorized access
- Maintain security logs
- Comply with legal requirements
- Protect our systems
Improvement
- Improve portal functionality
- Analyze usage patterns
- Enhance user experience
- Technical troubleshooting
4. Data Protection and Security
We implement robust security measures to protect your personal information:
| Security Measure | Description |
|---|---|
| Encryption | Sensitive data like Aadhar numbers and personal details are encrypted using industry-standard AES-256 encryption |
| SSL/TLS | All data transmission is secured using HTTPS with TLS 1.2 or higher |
| Access Control | Role-based access control ensures only authorized personnel can access sensitive data |
| Audit Logs | Comprehensive logging of all data access and modifications for accountability |
| Secure Storage | Data is stored in secure, access-controlled servers with regular backups |
| Authentication | Multi-factor authentication and session management for user accounts |
5. Data Sharing and Disclosure
We may share your information with:
5.1 Authorized Parties
- Regulatory Bodies: Bar Council of India, University Grants Commission, and relevant educational authorities
- University: For affiliation and examination purposes
- Government Agencies: When required by law or for verification purposes
5.2 Service Providers
- Payment Gateway (Razorpay): For processing application fees
- Email Service Provider: For sending notifications and communications
- Cloud Storage: For secure document storage
- Sell your personal information to third parties
- Share your data for marketing purposes without consent
- Allow unauthorized access to your documents
6. Data Retention
We retain your personal information for the following periods:
- Successful Applications: For the duration of your enrollment plus 7 years after completion of course
- Rejected/Incomplete Applications: 2 years from the date of application
- Payment Records: 7 years as per financial regulations
- Security Logs: 1 year for security analysis purposes
After the retention period, data is securely deleted or anonymized.
7. Your Rights
You have the following rights regarding your personal information:
Right to Access
Request a copy of your personal data
Right to Correction
Request correction of inaccurate data
Right to Deletion
Request deletion of your data (subject to legal requirements)
To exercise these rights, please contact us using the information provided below.
8. Cookies and Tracking
Our portal uses cookies and similar technologies for:
- Essential Cookies: Required for portal functionality, login sessions, and security
- Analytics Cookies: To understand how users interact with our portal
- Security Cookies: For fraud prevention and security monitoring
You can control cookie settings through your browser preferences, but disabling essential cookies may affect portal functionality.
9. Third-Party Links
Our portal may contain links to external websites. We are not responsible for the privacy practices of these external sites. We encourage you to read the privacy policies of any third-party sites you visit.
10. Children's Privacy
Our admission portal is intended for applicants who meet the minimum age requirements for law courses. We do not knowingly collect personal information from children under 16 years of age without parental consent.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically. Continued use of the portal after changes constitutes acceptance of the revised policy.
12. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data rights, please contact us:
Data Protection Officer
Mahendru, Rani Ghat
Patna, Bihar 800006
Contact Information
Email: principalplc@patnauniversity.ac.in
Phone: 0612-2670510
Response Time: 48-72 hours
Acknowledgment
By using the Patna Law College Online Admission Portal, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your information as described herein.